ADVERTISED BIDS:2021/22 FINANCIAL YEAR

MINISTRY OF AGRICULTURE

 

INVITATION FOR BIDS (IFB)
FOR THE SUPPLY AND RETAILING OF CERTIFIED CEREAL SEED UNDER 2021/22 AFFORDABLE INPUTS PROGRAMME (AIP)

 

PROCUREMENT REF. No. 019/NCB/AIP/SD/2021/22

 

DATE OF ISSUE OF BIDDING DOCUMENT: 24th May 2021    

  1. The Government of Malawi (GoM) acting through Ministry of Agriculture has budgeted resources for procurement certified cereal seeds under Affordable Inputs Programme (AIP). The Ministry intends to apply part of the funds for payment of contracts for supply and retailing of certified cereal.
  2. Ministry of Agriculture, now invites bids from eligible companies that are registered with Seed Services Unit (SSU) as seed producers, to supply and retail seed to AIP beneficiaries in all selling points, in all districts of Malawi, in the following estimated quantities.

Item No

Item description

Variety

Estimated Quantity

(MT)

Packaging

Retailing, delivery and distribution hubs

Retailing period

1

Certified improved Maize Seed

All Hybrid and OPV Maize varieties,

17,500 MT

5 Kg pack of  Hybrid  Maize

or pack of OPV Maize Seed

All retailing areas in all Extension Planning Areas (EPAs) across the country

August to November 2021

2

Certified improved Sorghum Seed

All Sorghum varieties

100 MT

7 Kg pack of Sorghum

All retailing areas in all Extension Planning Areas (EPAs) across the country

August to October 2021

3

Certified improved Rice seed

All Rice varieties

50 MT

7 Kg pack of Rice

All retailing areas in all Extension Planning Areas (EPAs) across the country

August to November 2021

  1. National Competitive Bidding (NCB) will be conducted in accordance with the National Procurement Laws.
  2. Supplier shall undertake to retail cereal seed to smallholder farmers using electronic system developed by Procuring and Disposing Entity.
  3. Bidder shall demonstrate willingness and have ability to pack the seed in required quantity, transport and store the seed in all retailing areas in all EPAs across the country.

 

  1. A complete set of Bidding Documents is to be sold to interested bidders at non-refundable fee of Five thousand kwacha (MK5, 000.00) cash.

 

  1. Completed bids, accompanied by a Bid Securing Declaration must be deposited in the Tender Box, placed at Procurement and Disposal Unit, Capital Hill, Ministry of Agriculture, First Floor, Room 76, at or before 22nd June 2021, 14:00 hours (2 pm), and addressed to:

The Chairperson,

Internal Procurement and Disposal Committee

Ministry of Agriculture,

                                                              P O Box 30134,                                               

Capital Hill, Lilongwe 3

Late bids shall be rejected

  1. Bids shall remain valid for 120 days after the deadline for bid submission.
  2. There will be mandatory pre-bid meeting with all prospective bidders on 8th June 2021, which will be held at Ministry of Agriculture conference room at 2:00 pm

     10 .   Interested eligible bidders may obtain further information from and inspect the bidding  

              document, Monday to Friday 7:30 am to 4:30 pm, except public holidays and lunch hour, at

              the office of:

Procurement and Disposal Unit  

Ministry of Agriculture,

P.O. Box 30134,

Lilongwe 3, (First Floor, Room 76)

Phone: +265 01 789033/01 789 046/01 789 031

Email: pdu.agriculture@agriculture.gov.mw

  1. Bids will be opened in the presence of bidders or bidders’ representatives who may

      choose to   attend the opening on 22nd  June 2021, at 2:00 pm at Ministry of

       Agriculture Headquarters, Capital Hill, 1st Floor, Conference Room.

Connect with us

Ministry of Agriculture Headquarters,

P.O. Box 30134, Lilongwe 3

Phone: +265 (0) 1 788 738

Fax: +265 (0) 1 788 908

Email: agriculture@agriculture.gov.mw

Physical Location:Ministry of Agriculture

Headquarters Building,

Capital Hill, Lilongwe
© MINISTRY OF Agriculture 2021. BY DEPARTMENT OF E-GOVERNMENT

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